Executive Private PA for an Ultra-High-Net-Worth Family Office in Kensington, London, UK

Executive Private PA – family office in Kensington, London – £70,000–£80,000 DOE – permanent

The ultra-high-net-worth founder of a sociable, collaborative family office in Kensington is looking for an outstanding and very experienced Private PA to give all-round support to a principal whose personal life is busy and varied. The role is fast-moving and wide-ranging, so it suits someone who likes to stay one step ahead. You will be central to keeping the principal's diary, travel, homes, personal projects and social life running smoothly.

The family office wants someone highly organised, discreet and proactive, with sound judgement, who can anticipate needs, solve problems and keep standards exceptionally high at all times. You will need at least 10 years' experience supporting a high-profile principal, a family office, a private household or a similar setting.

• Location: Kensington, London
• Salary: £70,000 to £80,000, depending on experience
• Contract: permanent
• Driving: a UK driving licence is preferred but not essential

Executive and personal support

• Running a busy, complex diary and co-ordinating appointments, meetings, events and travel
• Being the principal's main point of contact for personal and administrative matters
• Handling correspondence, invitations and communications for the principal
• Preparing meeting briefs so the principal is fully ready for every engagement
• Keeping records, contacts and filing systems accurate
• Owning the principal's personal projects and any one-off requests

Travel and lifestyle

• Arranging UK and international travel, with detailed itineraries and back-up plans
• Co-ordinating transport, accommodation, restaurant bookings, tickets and private appointments
• Researching and booking trusted services, suppliers and specialist appointments
• Helping out with gift buying, personal shopping and other lifestyle requests

Household and properties

• Liaising with household staff, property managers, contractors and the family's other properties
• Helping the principal's homes run smoothly
• Helping to recruit, settle in and manage household staff
• Looking after the London home's household admin, inventories and petty cash

Hospitality and events

• Organising private lunches, dinners, family get-togethers and social events
• Managing guest communications and event logistics
• Welcoming visitors to the residence when needed
• Making sure events are professionally organised and run without a hitch

About you

• Exceptionally organised, with excellent diary-management and administrative skills
• Very proactive and resourceful, with a natural knack for anticipating needs
• Unflappable when things get busy, with excellent judgement and plenty of common sense
• A confident, polished communicator with outstanding written and spoken English
• Discreet, trustworthy and entirely at ease with confidential information
• Warm and personable, and good at building strong relationships
• Meticulous and reliable, and committed to exceptionally high standards
• Comfortable working on your own while collaborating closely with colleagues and household staff
• Familiar with London's best restaurants, cultural institutions, services and suppliers
• Experienced in supporting principals with wide-ranging personal, cultural, charitable and social interests
• A genuine dog lover

Essential qualities

The essentials are meticulous attention to detail, first-class organisation and diary skills, and communication that is clear, positive and professional. You will need to be completely discreet and keep everything confidential, be a strong problem-solver, adapt easily and stay flexible, be loyal and dependable, bring a calm, can-do approach, and show real emotional intelligence and common sense.

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